Why do Booster Clubs have to be sanctioned by NAA?
Under By-Laws for the Norman Athletic Association, Inc., Article XVIII - Sanctioning states:
The (NAA) BOARD will make an annual application to Norman Public Schools on behalf of all booster clubs represented by the BOARD. Norman Public Schools,under Board of Education Regulation # 2753-1, have established procedures in compliance with 70 O.S. 1996 5-129.1 to provide for sanctioning of organizations and associations that raise money and collect revenues for the benefit of students so that they may be exempted or apply to be exempted from statutory controls and requirements pertaining to school activity funds.This application must be completed in September of each year.To comply with this application, the BOARD will require each of the booster clubs to file the following sanctioning reports with the Executive Committee no later than the September meeting of the BOARD.
Application for Sanctioning
Annual Financial Report
Fidelity Bond (Any club whose total revenues are less than six thousand dollars ($6,000.00) is not required to be bonded.)
All Clubs must file these reports in order to be sanctioned by Norman Public Schools under Norman Athletic Association Sanctioning umbrella. In addition, each club is expected to turn in a Year-End Booster Club Report, due in May of each year.
Documents required for the sanctioning process:
Fidelity Bond (if required)
Why does the NAA have to be sanctioned NPS?
Norman Public Schools, by regulation, must remain in compliance with 70 O.S. 1996 5-129, which states:
A. The board of education of each school district shall exercise control over all funds and revenues on hand or hereafter received or collected, as herein provided, from student or other extracurricular activities or other revenue-generating sources listed in subsection B of this section that are conducted in the school district. Such funds shall be deposited to the credit of the account maintained for the benefit of the particular activity within the school activity fund. Deposits of funds subject to the requirements of this section shall be made by the end of the next business day; however, if the deposit for a day totals less than One Hundred Dollars ($100.00), a school district may accumulate monies required to be deposited into the fund on a daily basis until the total accumulated balance of deposits equals or exceeds One Hundred Dollars ($100.00). Provided, a school district shall deposit accumulated monies into the fund not less than one (1) time per week, regardless of whether the monies total One Hundred Dollars ($100.00). Disbursements from each of the activity accounts shall be by check countersigned by the school activity fund custodian and shall not be used for any purpose other than that for which the account was originally created. The board of education, at the beginning of each fiscal year and as needed during each fiscal year, shall approve all school activity fund subaccounts, all subaccount fund-raising activities and all purposes for which the monies collected in each subaccount can be expended. Provided, the board of education may direct by written resolution that any balance in excess of the amount needed to fulfill the function or purpose for which an account was established may be transferred to another account by the custodian.
Norman Public Schools has made the decision to allow Norman Athletic Association, Inc to serve as the governing body of the Booster Clubs through Section 5-129.1 - Exemption, which states:
Those funds which are collected by programs for student achievement and by parent-teacher associations and organizations that are sanctioned by the school district board of education shall be exempt from the provisions as outlined in Section 5-129 of this title. Each school district board of education shall adopt policies providing guidelines for the sanctioning of organizations and associations exempted or applying to be exempted pursuant to the provisions of this section. The guidelines may include but not be limited to examinations of financial and performance audits performed on each such organization and association.
Because Norman Public Schools has elected to follow the exemption, NPS has provided guidance in their Board of Education - Policies and Administrative Regulations, XXVII. Sanctioning Organizations and Associations, which states:
The Norman Public Schools shall establish procedures in compliance with 70 O.S. 1996 § 5-129.1 to provide for sanctioning of organizations and associations that raise money and collect revenues for the benefit of students so that they may be exempt or apply to be exempted from statutory controls and requirements pertaining to school activity funds.
Norman Public Schools Sanctioning Procedures are provided below:
(insert NPS Sanctioning Procedures)